Party Process

這裡記錄一下過去三次party累積的執行時程上心得

Party Design

Party Design.

Party is about having fun and networking. You will always have fun any place any where with your best friends, but if you also want to meet some new people, that’s the art of party.

I’d like to breifly design the big word “networking” here.

1. To know “new friend”
2. To catch up with “disconnected old fds.”

 In another words, if the chemistry of your party’s enviornment, activity, and people mixed wonderfully. Every one in your party will feel it very comfortable and easy to networking at your party.

Normally, if your goal is to link the “super good fds” only, you can go anywhere, like camping, clubbing, dining, and always enjoy good time with right people. You don’t need to prepare ”comfortable” home party, unless you guys have a super cool idea.

If you purly want to sync up with your “old common friends”, party may be a solution, but not the best one. The reason is simple and direct. You won’t have fun if 90% of people in the party are not cool or matching, or maybe he is COOl, but you guys are just not close enough to go crazy and enjoy the time. Just imagine the atmosphere of class reunion. It’s interesting, nice and polite, but a little bit away from crazy and fun.

If you just wanna meet some new hot chicks or handsome guys, clubbing or speed-dating maybe your best answer, but not the party. Because if you fuck up or or be too horny to friends of friends, you may score with some drunk ones, but you’re permanantly losing credits from friends around you.

In my mind, to ensure the new point feel it easy to break the ice and join the group and to inspire old people feel it interesting to always meet different new cool ppl.  The best people proposition of big party, between 15 to 25 ppl,  is proposed like diagram below.

Party evaluation meeting – cost strategy.

這個策略的目的減輕party舉辦者的財務付擔。

首先，把有機會攤Party 成本的人選分成四類。

• 舉辦人
• Layer1：舉辦人信賴的對象，當答應要來，你確定他一定會到的。
• Layer2：認識的對象
• Layer3：信賴對象的朋友

再來，在一場25人派對中，主要成本計有

• 前菜：　16USD
• 主食：    46USD
• 飲料：    18USD
• 酒精：    18USD
• 點心：    17USD
• 餅乾：　10USD
  總計：  125USD

在Layer3, Layer4主要特性是彼此信賴不足，我們無法確認他到底會不會來，在這樣的情況下PARTY矩辦者如果把主要的食材交給他們是相當危險的，因為他們一不來，就傷害你的派對在所有參加者心中的評價。同時由於交情不夠，指派對方帶什帶什的很沒禮貌，宜用email提點可以幫忙帶的東西是什。此時，需交付給他們的任務是

• 保存期長（因為我們無法確認他來不來，所以他帶的東西不能太重要，但一旦帶了得保存期長供我們節省下下次的經費)
• 價錢約為中間的午餐費用6USD（這是可接受參予party金額）
• 特殊烹製料理(新人有時候會希望自己能融入生活圈而認真花時間)
• 你有足夠備援的（即使他們不來，你也有法子快速解決問題）
• 總計這部份在兩次party後應可固定幫你省下54 USD, 43.2% 成本
• 實際商品計有：beers, softdrink, icecream, Chips, cookies.

在reliable friends 部份，基本上他們可以接受支援朋友單價高些的產品，然後你可以不用擔心和他溝通說要帶東西會尷尬，直接指定我們需要他帶的東西。

• 支援金額部位適中8~10 USD（30%~50% lunch price)
• 主食，甜點(pie, cakes) 或酒類。
• 總計這部份大概可以幫你省下40 USD, 32% 成本

成本總計降低75%，舉辦30人party只要 30USD

Party benchmarking meeting – Financial Report

1. 人數：25~30人
2. 場地：兩個dining room, 一個living room, 16 seats 這個場地大小可以最多容納到50人
3. 場地擺設：一間dining room 放 main food 和 dessert
                     一間 dining room  放 beverage + Appetizer.
                     一間 living room 放 projector, Wii, and Sofa.
4. 預算：大約 4 倍人數
5. 食物消耗：
   前菜：　16USD
   主食：    46USD
   飲料：    16USD
   酒精：    18USD
   點心：    17USD
   餅乾：　10USD
   總計：  123USD
   熱狗20根，熱狗麵包20付- 36根熱狗組14.5 USD 可省至 8USD
   漢飽肉20塊，漢飽麵包20付-40漢堡組22USD 可省至11USD
   Cheeze 450g – 900g 7.5USD 可省至 4 USD
   Honey Wings - 14USD 
   Fried Chicken - 9 USD
   漢飽生菜- 2USD
   沙拉生菜　SPINACH 400g – 1.3 Kg 5 USD -> 2USD
   Carrot 2LB-> 3USD
   Grape 兩串-> 5USD
   Strawberry -> 6USD
   Soft drink X 4(2liter) -> 2X4 = 8USD
   juice 10 small packs -> 2USD
   Tea -> 4 USD
   10 x 600ml Water ->  2 USD
   Buds light 1 box  ->  18 USD
   Dessert*2 -> 6 *2 = 12 USD
   ICE cream -> 5 USD
   Chips 3 包-> 12 USD